Enhancing Operational Efficiency using Power Apps and Power Automate for a non-profit brand in the Education industry

About the client

The client is a US-based national nonprofit organization founded by teachers, who work alongside the educators they serve, in schools and district offices. 


Client requirement
  • The client was facing a series of substantial challenges and required solutions to enhance their operational efficiency and data management 
  • Their existing system was notably inflexible, unable to adapt to evolving functionalities.  
  • The manual generation of static questionnaires for assignments was influenced by factors such as student grades and subjects, demanded significant human intervention 
  • Gathering data from diverse sources and analyzing large datasets using Excel proved to be inefficient, complex, and time-consuming 
Solution
  • PreludeSys introduced a Model-Driven Application to empower admin users, rendering the system more flexible and adaptable. Simultaneously, Power Automate Flows were deployed to automate the onboarding process, sending invitations to new users.  
  • Developed a dedicated portal application to address rating functionality, coupled with Power Automate Flows to facilitate seamless data exchange with SharePoint, streamlining data access and collaboration.  
  • Simplified user management within Azure Active Directory was simplified using Power Automate Flows.  
  • Generated questionnaires dynamically based on student grades and subjects, eradicating the need for manual questionnaire creation.  
  • Additionally, responses to dynamic questions were efficiently stored in the Dataverse table, making data management more streamlined and accessible. 
Benefits

The implementation of these solutions yielded a range of notable benefits for the client.  

  • The automation and streamlining of existing processes led to a reduction in manual effort and potential errors in operations.  
  • Data security was substantially improved, ensuring the protection of sensitive information and proper access management. This, in turn, led to increased productivity, resulting in significant cost savings.  
  • The user-friendly interface of the applications improved user satisfaction and engagement.  
  • The dynamic questionnaire generation streamlined operations, reducing complexity and aligning with the current requirements of the client’s business.